Sharing unreleased product material for a film

Production teams need enough information to make an accurate film. They do not automatically need access to every internal document, and access for production does not imply permission for public use.

Published: 2026-09-27

Production teams need enough information to make an accurate film. They do not automatically need access to every internal document, and access for production does not imply permission for public use.

Separate production material from publishable material

Identify which files are necessary for each task, who may receive them and whether they may enter third-party tools. Keep approved public references separate from confidential drawings, specifications and unreleased images.

Use a handover list that records the file version, purpose, permitted users and any restrictions. Update it when the product changes.

Look beyond the main product

On set, check screens, documents, labels and background areas that could reveal information unintentionally. The same care applies to reference images sent for AI or post-production work.

Approve a public case study separately. A finished film, behind-the-scenes image or process explanation may need different permission from the materials used to create it. Confirm access, storage and retention arrangements before the project is under way.

Planning a film? Contact Kanon Film in Shanghai to discuss your brief.

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